Built-in on Plus & Advanced plans (FIFO method). Robust invoicing, expenses, bank feeds (often praised for reconciliation). Clean interface, often preferred by business owners. Varies by plan (1 to 25 users). So, which platform is the right fit for your specific business needs and budget in 2025? Please select a time from the options below to schedule a meeting with our consultant at your convenience.
Integrations and Automation
Wee Chun Ang is a seasoned professional with expertise in business expansion, global workforce solutions, accounting, and strategic marketing, backed by a strong foundation in financial markets. That said, some accounting tasks—like year-end reporting, tax filing, or setup—may still benefit from a professional’s guidance. QuickBooks has the edge here with its native payroll system, offering tiered payroll plans and automatic tax calculations.
QuickBooks offers inventory management as part of two of its plans. Xero offers users a hassle-free file management system. With user-friendly dashboards and detailed reports, small business owners can view key financial information at a glance. Xero can connect with over 21,000 global financial institutions and reports that users save roughly 5½ hours weekly.
Xero Pricing Plans (All include unlimited users)
The platform excels in international business support with multicurrency capabilities and strong third-party integrations. Both Bill.com and Melio are reliable accounts payable automation software options. Xero has a clean, distraction-free interface where users can find what they want. It also has a performance center section to generate visual charts on expenses, revenue by time, cash flow, net profit, etc. QuickBooks dashboard has a customizable home page with widgets and a planner page, allowing a real-time cash flow view.
- Companies that need financial planning, inventory management, and project expense tracking.
- Managing ecommerce orders, inventory, payments, refunds, customers, and reconciliations manually can still hold your team back, regardless of your accounting software.
- It supports matching bank statements to invoices or bill payments using rules or accepting a suggested match.
- The quality and breadth of QuickBooks support extends beyond basic troubleshooting to include guidance on accounting best practices, software optimization, and compliance questions.
- It also has a performance center section to generate visual charts on expenses, revenue by time, cash flow, net profit, etc.
Services
With affordable entry pricing, unlimited users, and robust project tracking and document management features, Xero offers high value for cost-conscious early-stage businesses. Both Xero and QuickBooks offer essential accounting tools like invoicing, reporting, bank reconciliation, and tax management—but differ in UX, automation, and integration depth. Both are widely trusted by small and medium-sized businesses (SMBs) for tasks like tracking income and expenses, managing payroll, filing taxes, generating reports, and overseeing inventory. So now you know that QuickBooks vs Xero are two different accounting software tools built for different types of businesses.
Once a bank account has been connected, you can view all your transactions in Xero. QuickBooks supports banks in 33 countries, and according to a survey conducted by QuickBooks, customers save an average of 10 hours per week. Creating bank feeds is pain-free and takes just a few minutes. Entering expense reports and invoices is straightforward in QuickBooks. When it comes to managing company finances, few platforms are better than Xero and QuickBooks.
User experience and interface
It provides users with a complete picture of their finances on a single screen with up-to-date data Companies that deal with multiple currencies and need to add employee time in the invoice. Both Xero and QuickBooks are top accounting solutions, but which one do you choose?
- It also provides a staff time overview to monitor individual employee efficiency.
- The compliance framework is used in most countries except the US and Canada, making it the natural choice for businesses expanding globally or already operating across multiple jurisdictions.
- The platform primarily focuses on automation, real-time collaboration, and unlimited user access across all price plans.
- When it comes to managing company finances, few platforms are better than Xero and QuickBooks.
- All financial products, shopping products and services are presented without warranty.
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It’s especially popular with startups and merchants that need flexibility, easier reporting, and better multi-currency handling. And if you’re looking for more expert advice on running your business, you can find an advisor through the Xero Advisor inventory turnover and inventory sale Directory. We also have a specialized US onboarding team who are on-hand to help you set up your business.
Mobile & Usability
Xero integrates with Gusto for payroll, which is reliable but may involve extra costs and setup. Yes, both Xero and QuickBooks support e-invoicing, digital receipt capture, and compliance with local tax regulations. Xero is an excellent choice for startups, especially those planning to scale quickly or work with internal accounting teams.
Our intuitive tools, unlimited user access, and in-depth reporting mean Xero is built for collaboration. Use Gusto payroll, our preferred payroll solution with Xero online accounting to manage your payroll online and 1099’s with Xero. With tools like bank feeds, bank PDF import and Hubdoc included in your Xero plan, getting your documents and data into Xero is easy. Here’s just a few reasons why small business owners use Xero to make managing financial apb meaning police admin simple.
I’ve found that it saves businesses hundreds of dollars a month compared to the per-user pricing model used by QuickBooks. You can grant access to your certified public accountant, tax preparer, and internal finance team simultaneously without upgrading to expensive higher-tier plans. For businesses that work with external accountants or bookkeepers, this feature proves very valuable. This is a priority for growing businesses that don’t want to worry about escalating costs as they expand their team. Advanced reporting, job costing, automation in higher plans
Competitive pricing
It works best to handle quick jobs and to stay on top of business finances while away from the office. QuickBooks offers a powerful but more complex dashboard, especially in Desktop and Enterprise versions. It also supports making custom dashboards, reports, and KPIs. While Xero allows customization, such as date ranges, filtering by tracking categories, and minor layout adjustments, it has limited flexibility compared to QuickBooks. The reports are well-designed, easy to understand, and updates as changes happen. QuickBooks gives you more advanced options for recurring billing.
As a senior manager of a D2C company, you can choose Xero if you want simple software that handles day-to-day accounting. QuickBooks is built for businesses that need stronger control over their finances. Try to choose software that matches your size, workload, and future plans. But over time, Xero improved its product and expanded its features. Each plan provides a set of features designed for different business types, so you can choose what fits your needs. They improved financial records, added controls, and made the software safer from data theft.
The level of support you get depends on the plan, with better support for higher-tier users. QuickBooks offers a wide range of support options, including phone support, live chat, and an expansive help center. While it lacks live phone support, users generally find the documentation clear and support responsive.
It is popular among small to medium-sized businesses and offers cloud-based and on-premises applications. Companies that need financial planning, inventory management, and project expense tracking. However, its cost could drive away many SMBs despite its strong accounting tools, inventory and project tracking tools and excellent mobile application. Xero’s robust what is considered a utility bill accounting tools and ability to help track projects, manage contacts, receive payments, and capture and sort business documents make it ideal for many SMBs. The ability to integrate Xero and QuickBooks with many business software platforms pays dividends quickly.
Both platforms dominate the small-to-medium business accounting space, but each has distinct advantages that could make or break your financial workflow. Bill.com enhances financial efficiency for small and midsized businesses by facilitating invoice sending, bill payments, and expense management. It offers tools for time tracking, project planning, budgeting, expense monitoring, quoting, and invoicing. QuickBooks is advanced accounting software that can manage a company’s fixed assets.
